**Grand Fir Suite: Monday & Friday check-in/outs only between June 25 to Sept 5**
**Making a reservation confirms that you have read, understand, and accept the Terms & Conditions listed below**
The Grand Fir
Suite
The Thimbleberry
Micro-Cabin
The Aspenwood
Micro-Cabin
Cleaning Fee - $199 per stay
Maximum occupancy is 10 (no exceptions)
See terms and conditions below for cancelation, pet, party, and other policies
***Please note that this is not a party house. It is ideal for gatherings of families and friends. Number of guests is confirmed via security camera and hosts living on site.***
Opening June 1, 2021
Cleaning Fee - $39.99 cleaning per stay
Maximum occupancy is 2 (no exceptions)
See terms and conditions below for cancelation, pet, party, and other policies
Opening June 1, 2021
Cleaning Fee - $39.99 cleaning per stay
Maximum occupancy is 2 (no exceptions)
See terms and conditions below for cancelation, pet, party, and other policies
Terms & Conditions
This short-term travel occupancy agreement (hereinafter "Agreement") is dated on the date of booking the reservation and is between:
Woodland Cabins, having an address at the following:
2772 Schmid Road, Sorrento BC, V0E 2W1 (hereinafter referred to as the "Host")
And
The guest making the reservation and anyone related to their reservation
(hereinafter referred to as the "Guests")
(the Host and the Guests are hereinafter referred to as the "Parties")
Submitting the payment and booking request online expresses full agreement with these terms and conditions.
The Parties hereby agree as follows:
1. GRANT OF RESERVATION
The Host hereby rents unto the Guests, and the Guests hereby rent from the Host, one of the real property units located at the following address:
Woodland Cabins
Sorrento BC V0E 2W1
(hereinafter referred to as the "Property").
The Aspenwood and Thimbleberry Micro Cabins (MCs) are furnished and include the following:
1 Bedroom
-One queen bed
-Premium mattresses with memory foam toppers
-Fine linens, pillows, and blankets
Bathrooms:
- One bathroom (shared with 1 other micro cabin) located in a detached building approx. 30 meters away
- One private shower (shared with 1 other micro cabin) located in a detached building approx. 30 meters away
Main Living Space:
-Windows overlooking deck and mountain or forest views
-Climate controlled by Guests (air conditioning and heating)
- Free Wifi
- Kettle, Coffee Maker, Mini Fridge, Hair Dryer
- Sink and Mirror (bottled water in winter)
Exterior
-Parking for 1 Vehicle
-130 sq ft private deck, deck furniture, shared BBQ
-Private Entrance
- Use of shared hot tub
The Grand Fir Suite (GFS) is furnished and includes the following:
3 Bedrooms:
-Master Bedroom; Panoramic mountain view windows
-2 Queen Bedrooms; Large windows with forest and mountain views
-Premium mattresses with memory foam toppers
-Fine linens, pillows, blankets, and luxury duvets
Bathrooms:
-2 Full Bathrooms
-Main bathroom includes 6 ft elongated soaker tub
-Ensuite bathroom features 5 ft shower
Main Living Space:
-Vaulted custom beam ceilings
-Massive windows overlooking deck and mountain views
-Climate controlled by Guests (air conditioning)
-Wood stove and stone wall
Woodland Cabins is willing to supply a TV with Netflix Subscription
Fully equipped kitchen
-22 sq ft island
-Appliances: Stainless Steel Fridge, Range, Dishwasher and Microwave
-Small Appliances: Coffee Maker, Toaster, Blender, Kettle
-Fully Stocked with everything needed for cooking and dining
Exterior
-Parking for 5 Vehicles (room for boats and trailers dependant on number of vehicles)
-1500 sq ft private yard
-450 sq ft private deck, Dining furniture, Adirondak Chairs and BBQ
-Private Entrance
Laundry – Complimentary Mid-week laundry service for bookings of 7 or more nights. No laundry is available for shorter stays.
- Campfire Pit with 10 chairs
2. TERM
This Agreement will begin on and end on the dates stated on the reservation.
The time period between the Check-In Date to the Check-Out date will hereinafter be referred to as the "Term".
The Guests must vacate the Property by the Check-Out Date at 10am(GFS) and 11am (MCs), unless the Host and the Guests both agree in writing to extend the Term of the Guests' rental of the Property. The unit is being rented on a short term basis and extensions beyond the initial departure date are not guaranteed. The Host will do their best to accommodate the Guests' needs and try to give the Guests first right of refusal.
3. MINIMUM STAY
Renting this Property requires a minimum stay of the following: Grand Fir Suite: 3 nights. Micro Cabins: 1 night. Longer minimum stays may be required during holiday and summer periods. If the Guests wish to take the rental for fewer nights than the minimum stay, the Guests will be charged for the entire reservation, not the actual number of days the Guests stays.
4. RENTAL RULES
The Guests agree to abide by the rules stated here and on other documents and signage at all times during the Guests' stay at the Property. The person(s) who made the reservation are responsible for the actions of all people related to their reservation.
Quiet hours: 10pm to 9am. During this time there is to be no noise outside. Indoor noise is allowed anytime but must not be heard outside. Music may not be played outside and may not be heard outside when played inside.
Alcohol and Marijuana: There is to be no excessive consumption of alcohol or marijuana on the premises to protect the safety of the Guests, Hosts, and the Property. Marijuana smoking is subject to the same regulations as smoking tobacco.
The smoking policy for the Property is as follows:
Smoking of any substance is only permitted in designated outdoor locations (Grand Fir Suite: Front entry small porch Micro Cabins:On deck only. Butts must be disposed of in the provided container only; not on the ground or in garbage cans. Smoking indoors or outside the designated smoking area is strictly prohibited. Anyone found to be violating this will be asked to leave the property and forfeits any rental fees and security deposits. This is to protect against fires in a woodland environment.
5. RENTAL RATES & FEES
a) The Guests shall pay the rental fee as stated online at the time of the booking. Full payment is required upon booking.
b) The Guests will also be responsible for the following additional fees:
Cleaning Fees: Grand Fir Suite - $199.99 Micro Cabins: $39.99
Pet Fees: $25/dog/per day (See Section 11 for details)
Cancellation Fees:
c) The cancellation policy is as follows:
Cancelling prior to 60 days in advance will receive a full refund
Cancelling 0 to 60 days prior to check in will result in the dates being relisted. If the dates are booked by another party, the cancelling party will receive a full or partial refund based on how much is recovered minus a $100 administration fee.
6. ACCESS
Under the terms of this Agreement, access to the Property by the Host may be undertaken as follows:
b) Though the Host never intends to, the Host may enter the dwelling unit at any time for the protection or preservation of the Property. Host may enter the dwelling unit upon reasonable notice to the Guests and at a reasonable time for the purpose of repair of the Property. 'Reasonable notice' for the purpose of repair is notice given at least 24 hours prior to the entry, and reasonable time for the purpose of repair will be between the hours of 7:30 a.m. and 8:00 p.m. Host may enter the dwelling unit when necessary for the further purposes set forth above under any of the following circumstances:
I) With the consent of the Guests;
II) In case of emergency; or
III) When the Guests unreasonably withhold consent;
c) The Host shall not abuse the right of access nor use it to harass the Guests.
7. TERMINATION
Should the Guests violate any of the terms of this Agreement, the Host may terminate the Parties' relationship and this Agreement immediately and without notice. The Guests waive any and all rights including a refund, under this Agreement upon any violation or breach. The Guests shall vacate the Property immediately upon the Host's request. If the Host finds any damage to the Property, which amounts to a monetary cost of more than any given security deposit or rental fees, the Host may seek all legal avenues for recovery.
8. MAINTENANCE & REPAIR
The Guests shall maintain the Property in a good and clean manner and use the premises lawfully. The Guests shall leave the Property the way the Guests found it at the beginning of this Agreement. If Guests leave the Property in any way that requires additional maintenance and/or repairs, Guests hereby agree to pay for such maintenance or repairs. Additionally, Guests agrees that if there is any delay in everyday maintenance or repairs for reasons beyond Host's control during the term of this Agreement, this shall have no effect on Guests' obligations under this Agreement. The Guests are responsible to report any pre-existing damage upon check-in. The Guests are required to report any damage caused during their stay immediately.
9. VISITORS
Daytime visitors must be approved by the hosts. The number of people related to one unit may not exceed the maximum number of permitted guests guests. (Grand Fir Suite: Max 10 people (guests + visitors) Micro Cabins: Max 2 people (guests + visitors))
10. DAMAGES
All damages will be charged to the reserving guest’s credit card.
11. PET POLICY
Some dogs may be approved for staying at Woodland Cabins. All dogs must be preapproved PRIOR to booking. A pet charge of $25/dog/day applies. A damage deposit is required (Grand Fir Suite - $1000, Micro Cabins $500). This is a hold on a credit card and is only processed in the event of damage. Damage includes anything that requires additional cleaning, repair, or replacement (ie. Pet stains on carpets, chewing, scratching, excessive shedding, etc.) Woodland Cabins has the final say when a damage deposit is to be used and how much of the damage deposit is required to rectify the damage. A processing and handling fee will also be deducted from the deposit in the event of damage. Guests are responsible for reporting any previous damage to the property, buildings, or contents upon check-in. No other type of pet is permitted. Sneaking in any unapproved pets will result in immediate termination of the guests stay, forfeiture of all payments, and are subject to penalties and charges.
12. OPEN FLAMES
Guests of the Grand Fir Suite have access to their private fire pit. The fire may at no time have flames that reach higher than 24 inches and may NEVER leave the fire pit. The fire must be put out fully using water prior to leaving the fire pit. Anyone found to be violating this will be asked to leave the property immediately and forfeits any rental fees and security deposits. The lights around the fire pit will go off at 10pm as a reminder of quiet hours. If Guests are noisy after these hours the Host will ask the guests to return to their dwelling. Firewood is provided free of charge by the host. Guests of any other cabins are not permitted open flames of any sort due to the close proximity to trees.
13. TRASH
Should the guests need to dispose of refuse during their stay the Guests shall dispose of the refuse in the following place and manner:
Organics may be placed in the composters. Recycling and Garbage may be placed in designated bins.
14. EXTENDED VISITORS
The Guests may not have unregistered overnight visitors.
15. USE OF PROPERTY
The Property shall be used and occupied solely in the following manner:
Short- term vacation use only. This Agreement is only for transient vacation or travel occupancy of the Property, and the Guests may not make the
Property a residence or permanent household. The Residential Tenancy Act does not apply to this Agreement under Part 1, Division 1, Section 4(e):
This Act does not apply to (e) living accommodation occupied as vacation or travel accommodation
16. FIREARMS/FIREWORKS
Guests shall not have any firearms or other flammable or hazardous materials on the property, such as fireworks.
17. ILLEGAL USE
The Guests shall not use the Property for any illegal purpose, including but not limited to illegal drug use, harbouring a fugitive, prostitution, or abuse of any person or animal. If Guests are found to be engaging in any illegal activities on the Property, this shall be cause for immediate termination of this Agreement.
18. FIRE ALARMS
If the Guests notice any deficient activity (such as beeping) from any fire alarm on the Property, the Guests shall notify Host immediately. Otherwise, the
Guests shall not tamper with any fire alarms or smoke detectors on the Property.
19.TELEPHONE AND INTERNET USAGE
The Property is equipped with a telephone for local and 911 calls only. Long-distance calls must be charged to a calling card.
Access to the Internet has been provided as a courtesy and convenience for the Guests. The Guests hereby acknowledges and agrees that internet access is not integral to this Agreement. No refund of any payment or fee will be given in case of Internet outages, speed, or access problems.
20. HOT TUB
The hot tub is available to all guests of Woodland Cabins from 9am to 9:30pm unless otherwise authorized by the Hosts. During busy times there may be a timeslot sign up to allow the Guests to social distance from guests of other units. If the hot tub is in use please refrain from entering the hot tub area until the area is free of other guest. Strict adherence of the rules posted at the hot tub is mandatory. Access to the hot tub has been provided as a courtesy and convenience for the Guests. The Guests hereby acknowledges and agrees that hot tub access is not integral to this Agreement. No refund of any payment or fee will be given in case of Internet outages, speed, or access problems.
21. COOKING
The Guests may only cook in the areas that are designated as such, such as a specific kitchen area or bbq.
22. LOCKS
The Guests may not alter or replace any locks on the Property without the prior written consent of the Host. The Guests may also not add any new locks on the Property without the consent of the Host. If the Guests install any additional locks (with the Host's consent), the locks will stay on the Property at the expiration of the Agreement and will become the property of the Host. The Guests will be charged for any incurred charges.
23. HAZARDOUS MATERIALS
The Guests agree not to keep any hazardous item on the Property, whether chemically dangerous or otherwise lethal or that might be considered hazardous by any legitimate insurance company.
24. UTILITIES
The Host is responsible for arranging and paying for all utilities. Host is responsible for propane supplied to BBQ under normal usage conditions. Unreasonable use of utilities will be billed to the reserving guest’s credit card
25. QUIET ENJOYMENT
The Host may not interfere with the Guests' peaceful use and quiet enjoyment of the Property.
26. HABITABILITY
The Property will be made available in a condition permitting habitation, with reasonable safety. Woodland Cabins is in a woodland setting. Risks including but not limited to uneven ground, tree debris, animals, etc. may exists. See Section 29 for liability terms.
27. ALTERATIONS & IMPROVEMENTS
The Guests shall not make any alterations, additions or improvements or do any type of construction to the Property.
28. ASSIGNMENT & SUBLET
The Guests are not permitted to assign this Agreement or sublet the unit. The Guests may also not grant any license to use the Property or any part of the Property.
29. INDEMNIFICATION
The Host is not liable for any damage or injury to Guests or Guests' invitees, licensees or other visitors on or in the Property and the Guests hereby agrees to indemnify, defend and hold the Host harmless from any and all claims or assertions of every kind and nature. The Guests acknowledges that the rented suite may or may not contain a ladder to loft sleeping areas. If the Guests have any concerns they should be expressed prior to booking.
30. MODIFICATION
No modification of this Agreement shall be binding upon Host unless in writing and signed by Host. Modification to any part or sub-part of this Agreement shall have no effect on any other part or sub-part of this Agreement and the remainder of the Agreement shall remain in full force and effect.
31. NOTICE OF INJURIES
If Guests or any of Guest's' invitees, licensees, and/or guests are significantly injured or any of Guests' personal property is damaged on the Property or in any common area, Guests shall provide written notice to Host, to be delivered or sent to the address listed at the head of this Agreement, as soon as possible but in no event later than 24 hours after the date of injury or damage. If Guests do not provide such timely notice, this shall be considered a breach of the Agreement.
32. ITEMS LEFT BEHIND
Any items left behind by the Guests will be held for 30 days after check out. Every reasonable effort will be made to contact the Guests for their return.
Items can be shipped to the guests at the guests' expense. The Host is not responsible for these items. If they are not claimed within 30 days, the Guests forfeit their rights to such items and the Host shall not be held responsible for any disposal.
33. SEVERABILITY
If any part or sub-part of this agreement is deemed invalid by court order, judgment or other operation of law, the remaining parts and sub-parts of this agreement shall remain valid and enforceable to the fullest extent.
34. NO WAIVER
If Host fails to enforce strict performance of any part or sub-part of this Agreement, this shall not be construed as a waiver of Host's right to enforce the same part or sub-part later in time or to enforce any other part or sub-part.
35. GOVERNING LAW
This Agreement will be governed by and construed exclusively in accordance with the laws of the province of British Columbia, and the laws of Canada in effect in British Columbia. For litigation arising from this Agreement, the parties submit to the exclusive jurisdiction of the courts of British Columbia, and to any other court having jurisdiction over the party solely to enforce a judgment of a court of British Columbia. Neither party may seek to enforce an order that has its origin in any court other than the courts of British Columbia.
36. NOTICES
Notices given under this Agreement or other applicable law will be given in writing or via email. Notices by the Guests to Host will not be considered complete until actual receipt by Host at the address listed at the head of this Agreement or . The Host or Host's agents, including any property managers, secretaries, or assistants, shall accept demands and/or service of process at the same address. Notices by the Host to the Guests shall be deemed delivered when deposited in the mail to the address of the Property or hand-delivered or placed in the mailbox of the Guests at the Property or when Host replies to acknowledge receiving an email. Notices by the Host to the Guests will be deemed delivered if addressed to a last known post office box address of Guests or if replied to via email.
37. COUNTERPARTS
This Agreement may be executed in counterparts, all of which will constitute a single agreement.
38. SUPERSEDING DOCUMENT
This Agreement supersedes all prior agreement, understandings, or addendums whether oral or written, in connection therewith. 'The purpose of this type of clause is to try to ensure that the terms and conditions governing the parties' obligations and their intentions are set out in a single contractual document.
SIGNATURES
These Terms and Conditions are considered accepted upon payment and making a reservation.